How do I backup my emails on my desktop?

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After reading this article students, faculty, and staff should be able to:

  • Backup their emails by exporting their email data on any of the following email clients:
    • Outlook for Windows
    • Outlook for Mac
    • Apple Mail

 

Note: 

Backup files of your email are very important and should not be lost. This file is where all of the emails are archived and where you can access them from later. It should be saved somewhere it will not be lost and/or backed up if possible.

 

Outlook for Windows

  1. Open Outlook.
  2. Click file on the top left.
  3. Click Open and Export.
  4. Click import/export.
  5. Click export to file.
  6. Select outlook data file.
  7. Select the folders you wish to view. To select multiple folders, you have to make sure include subfolders is checked and to select the folder they are all inside.  For example, you want inbox and deleted items, so you select the folder at the top.
  8. Finally, select the save location and name of the backup file.

 

 

Outlook for Mac

  1. Select File > Export…
  2. Select which items to sync by checking the boxed next to mail, contacts, calendar, etc.
  3. Click Continue.
  4. Choose a name and place to save the file. Click Save.
  5. Once the emails are archived in the .olm file, they can be imported to outlook in the future.

 

Apple Mail

  1. Select one or more mailboxes, and then choose Mailbox > Export Mailbox.
  2. Choose a folder or create a new folder, and then click Choose.
  3. Mail exports the mailboxes as .mbox packages. If you previously exported a mailbox, Mail does not overwrite the existing .mbox file; it creates a new .mbox file, such as My Mailbox 3.mbox.

 

Keywords: backup, email, Outlook, export, data, Windows, Mac, Apple Mail

Related Articles: How do I backup my G Suite data?, How do I import a backup into my desktop email client?

Last Modified: 7/18/2017