How do I import a backup onto my desktop email client

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After reading this article students, faculty, and staff should be able to:

  • Import a previously created backup of their emails into any of the following email clients:
    • Outlook for Windows
    • Outlook for Mac
    • Apple Mail 

 

Outlook for Windows

  1. On the main tabs, select File.
  2. On the Account Information page, select Open & Export.
  3. On the Open page, select Import/Export.
  4. In the Import and Export Wizard window, select Import from another program or file and click Next >.
  5. In the Import a File window, select Outlook Data File (.pst) and click Next >.
  6. In the Import Outlook Data File window, click Browse….
  7. Select the .pst file to import and click Open.
  8. Select desired Options and click Next >.
  9. Select the top-level folder, ensure the Include subfolders check box has been selected, choose the location where the .pst file should be imported, and click Finish.
  10. Outlook will import the .pst file to the location set previously. Once complete, Outlook will begin to push the restored file(s) to the Exchange server. If Outlook lags during this time, keep Outlook open and use Outlook Web Access until all data has been uploaded to the server.

 

Outlook for Mac

  1. Open Outlook.
  2. Select File > Import…
  3. Select Outlook Data File and hit the right arrow on the bottom right.
  4. Select outlook for Mac Data File.
  5. When prompted, locate and select the .olm file that was archived in the past.
  6. Outlook should then populate the inbox with the emails that were stored in the .olm file.

 

Apple Mail

  1. Choose File > Import Mailboxes.
  2. Select the source your backup is coming from.  More information about each source appears below the list once an item is select. Some options require that the app you are importing from is active.
  3. If you’re importing messages from a Windows computer, select “Files in mbox format.”
  4. Click Continue.
  5. Click Choose.
  6. Click Done.
  7. The messages are in a new mailbox called Import in the Mail sidebar. You can drag folders and messages from the Import mailbox to new or existing mailboxes, then delete the Import mailbox.
  8. If the email app you’re switching from isn’t listed, click Cancel. Consult the documentation for the other app to learn how to export messages in mbox format (most email apps can). Then import the mbox files.

 

 

Keywords: import, backups, Outlook, Windows, Mac, Apple Mail

Related Articles: How do I backup my emails on my desktop?

Last Modified: 7/18/2017