How do I create an Office 365 Group?

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  • Create an Office 365 Group in the following email clients:
    •  Office 365 Mail App
    • Outlook 2016 for Windows

Groups are shared workspaces available through Office 365. Each shared workspace has a shared inbox, calendar, document library, OneNote notebook, and planning tool.

Note: 

An Office 365 group is different from a contact group.  A contact group is a set of email addresses used only to send emails or meeting invitations to all email addresses in the contact group.

 

Office 365 Mail App

  1. Login into Office 365 using your UConn account and open Mail.
  2. In the navigation pane, next to Groups, select the + button.
  3. If you don’t see Groups, click the arrow next to Folders to go back to the main navigation pane.
  4. If you don’t see Discover, expand the Groups section.
  5. Choose either Standard Group or Professional Learning Community and click Next.
  6. In Choose a name, enter a group name that briefly captures the spirit of the group.
  7. A suggested email address is provided. To assign a different email address to your group which will be part of the group URL, type in a new email address.
If you see “not available,” the group ID is already in use. Try something different. Note that once you choose a group ID, it cannot be changed.
  8. In Add a description, enter a detailed description of the group to help others understand its purpose. This description will be included in the welcome email when others join the group.
  9. In Privacy, do one of the following:
  10. To create a group in which anyone within your organization can view its content and become a member, select Public.
  11. To create a group in which membership requires approval by a group owner and only members can view group content, select Private.
  12. To enable subscribed members to receive email and calendar event notifications in both their group inbox and personal inbox, select Send copies of all group messages and events to members’ inboxes. This is recommended when members belong to multiple groups because it means they can see all group notifications in one place without having to visit each group mailbox in order to stay current with group activity.
  13. Select Create.
  14. If you’re ready to add internal members to your newly created group, continue with the create group wizard. Otherwise, select Not now. To add group members later, see How do I invite others to join a Group?

Outlook 2016 for Windows

  1. Open Outlook 2016.
  2. On the Home tab, choose New Group.
  3. In the Create Group window, enter the required information, including Name, Group ID, and Privacy level, (Public or Private). You won’t be able to change the group ID after you create the group.
  4. Check the subscription box to let members receive the group’s emails in their regular inbox or keep it un-checked if you prefer that they access the group’s mail only from the group’s inbox, and then click OK.
  5. Add the members (you aren’t able to add external users at this time), description, and a photo for the group, and then click OK. You can add members after the group is created as well.
  6. Click OK. You’ll see your newly created group in the left nav and a Welcome email in your group’s inbox.

 

Keywords: Groups, Office 365, Mail app, Outlook, Windows

Related Articles: How do I access Office 365?

Last Modified: 7/7/2017